Montana Secretary of State
Main: (406) 444-2034
Business Services: (406) 444-3665

To view All pages for Records Management please click the button above.

The RIM Toolkit provides a variety of resources to help you easily answer questions and complete records actions with the Secretary of State’s Office. The step-by-step tools aim to answer your questions and reduce the time spent on actions performed with RIM, so you can focus your energy on achieving other agency goals.

 

What would you like to learn about?

RIM Basic
Training
This tool explains the basic concepts and processes of Records and Information Management (RIM).
Dispose of
Records
Do you have records that have met their retention? If so, you will need to dispose of those records.
Products and
Service
Records and Information Management does much more than simply store your records.
Maximizing Storage
Capacity
This tool takes a look at four records management best practices, and how you can apply them to your everyday operations to reduce your storage footprint.
Managing Public
Records
Every governmental agency — state or local — is required by law (MCA 2-6-1103) to manage its public records in an orderly and systematic way.
Records
Recovery
Montana experienced the worst floods in recent history in 2011. Being adequately prepared before disaster strikes directly impacts the speed and efficiency of recovery efforts.
Retention
Schedules
A records retention schedule is the cornerstone of an effective Records Management program. It is a policy document that defines an agency's legal and compliance recordkeeping requirements.
Electronic
Records
These guidelines are to assist all state and local government agencies with electronic records.
Gains from
RIM
A systematic records management program adds value to the daily functions of staff.
State Gov
Records Committee
In 1977, the Montana Legislature recognized the importance of preserving and properly disposing of public records. That year, it created a State Records Committee (MCA 2-6-1107) and assigned it the task of monitoring record retention and disposal. No public record may be disposed of without the approval of the committee.
Local Gov
Records Committee
In 1993, the Legislature created a Local Government Records Committee (MCA 2-6-1201) to oversee the preservation and disposal of public records kept by local governments and school districts.