Montana Notary Application (New & Renewals)

ELIGILITY – Effective October 1, 2019

NOTICENotaries who are renewing a commission that expired in September should contact the Notary & Certifications Division before submitting the documents for renewal.  You must pass the examination if you are applying after October 1, 2019.

To become a Montana Notary Public, you must meet the following qualifications:

  • Be at least 18 years old;
  • Be a citizen or permanent legal resident of the United States;
  • Be a resident of Montana; or
    • be the spouse or legal dependent of military personnel assigned to active duty in this state;
    • maintain a place of business in the state of Montana that is registered pursuant to Title 35 and meet any applicable business licensing requirements of the local government where the business is located;
    • be regularly employed at an office, business, or facility located within the state of Montana by an employer registered and licensed to do business in this state; or
    • hold a current professional license to practice the profession in Montana issued by an appropriate Montana authority; and
  • be able to read and write English.

To be eligible for a new or renewed commission, an applicant shall pass an examination and must meet the education requirements as provided in 1-5-620 and may not have been disqualified as provided in 1-5-621.

APPLYING FOR A NOTARY COMMISSON (NEW OR RENEWAL)

If you meet the qualifications to become a Montana Notary Public, you may apply for a four-year notary public commission by following the steps below. It is not possible to obtain a notary commission in just a few days, so please plan accordingly. The application fee for becoming a notary public is $25, which is non-refundable.

The process for applying for a notary commission is the same for both new and renewing applicants. We cannot process requests for renewal commissions more than thirty days prior to the expiration date of the current commission.  Applications for renewal that are received more than thirty days after the previous commission expiration date will be processed as new applications and the assigned commission dates will be different.

Step 1:

Obtain a Notary Surety Bond in the amount of $25,000. These are available from most Montana insurance agents, as well as through various online providers. The cost for notary bonds varies, but is usually about $50 – $70 for the four-year term of the commission.

Montana now requires all surety companies to use a standardized notary bond form that also includes the Statement and Oath of Office.  This form requires the applicant to sign twice – once as the “principal” of the bond, and the second time in front of another notary public when swearing to the Statement of Qualifications and taking the oath of office. Be sure to sign both times with the signature you will use when notarizing documents.

Step 2:

Complete the Application for Appointment as a Montana Notary Public (“Application”). You may fill out the Application online and then print it, or print a copy of the blank Application and fill it out by hand. We encourage you to fill out the Application online because any Application that is illegible will be rejected and returned to you.

When filling out the Application, keep these things in mind:

  • The Application must be filled out completely.
  • The name on your Application must exactly match the name on your bond.
  • If you check “Yes” for any question in Part II other than the one about having been previously commissioned as a Montana Notary Public, you must submit explanatory documentation with your Application.

Failing to properly complete the Application will result in the Application being  returned to you for correction.

Step 3:

Submit your original Application, the bond, the certificate from the exam, any other required documentation, and the filing fee to the following address

Montana Secretary of State
Certifications and Notary Services
PO Box 202801
Helena, MT 59620-2801

Before submitting your Application, make sure you have included:

  • The $25 non-refundable filing fee
  • Your original, signed and notarized bond
  • Your exam certificate
  • Any documentation associated with your answers on Part II of the Application
Step 4:

Your Certificate of Commission will be emailed to you at the email address you put on your Application. Once you receive it, obtain your notary seal/stamp and your notary journal.

You may obtain your seal/stamp from most stationery, stamp, or office supply stores. Keep in mind, however, your seal/stamp must meet specific requirements. The Secretary of State has compiled a list of Recommended Vendors who have agreed to provide only the prescribed types of stamps to Montana notaries.

You may use either a tamper-proof paper or a tamper-evident electronic journal, or both. The Secretary of State has not defined a specific format for the notary journal, so you may choose a design that fits your particular needs. There are several designs on the market; all of them include spaces for the information required by Montana law.

Questions?
If you have any questions about becoming a Montana Notary Public or renewing your existing commission, please call us at (406) 444-1877 or email us at [email protected].

Montana Secretary of State – Corey Stapleton
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