In 1993, the Legislature created a Local Government Records Committee (MCA 2-6-1201) to oversee the preservation and disposal of public records kept by local governments and school districts.
The Local Government Records Committee meets at least twice a year to approve, modify, or reject proposals for local government and school district records retention and disposition schedules. The subcommittee consists of the state archivist, one of the local government records managers, and the representative of the department of administration.
Retention provides a minimum period of time that a specific type of record must be retained and preserved and the appropriate disposal method (toss, shred, etc).
If your agency needs to add a record series to the general schedule, or change a record series, please use the forms below:
To add a retention schedule to a record series:
To change the retention schedule of a record series:
Please mail or email a signed original form to:
Local Government Services Bureau
P.O. Box 200547
Helena MT 59620-0547
If you have questions, please contact us at [email protected] or call Beth at 406-444-9135.
City of Missoula
Office of the City Clerk
Montana Historical Society
Carly Jay Anderson
Clerk of the District Court
Missoula County Records Manager
Office of the Clerk and Recorder
Department of Administration
Local Government Services
Secretary of State – RIM
Secretary of State’s Office
Records and Information Management
Request for Change in Records Schedule