In 1977, the Montana Legislature recognized the importance of preserving and properly disposing of public records. That year, it created a State Records Committee (MCA 2-6-1107) and assigned it the task of monitoring record retention and disposal. No public record may be disposed of without the approval of the committee.
The committee meets at least quarterly.
Retention provides a minimum period of time that a specific type of record must be retained and preserved and the appropriate disposal method (toss, shred, etc).
View the Current General Retention Schedules.
To add a retention schedule to a record series:
Use Form RM84 to request a new record series to be added onto the General Schedule. Email completed form to [email protected].
To change the retention schedule of a record series:
Use Form RM85 to request a change to a record series on the General Schedule.
Email completed form to [email protected]
Email the completed disposal application to [email protected]
Rolling Disposal Request (RM7): a disposal request form implemented with the intent to provide an agency with the State Records Committee’s annual revolving approval to dispose of specific records series. Rolling disposal requests may only be used for duplicated (secondary or tertiary) records series, when within that requesting agency, the same records series exists in its primary of official format which services as the state’s official public record. Email the completed disposal application to [email protected]
If you have questions, please contact us at [email protected] or call 406-444-9009.
Legislative Audit Division
Montana Historical Society
Attorney General’s Office
State Chief Information Officers’ Office
Department of Administration
Secretary of State’s Office
Records and Information Management
Clerk of Supreme Court
MT Public Service Commission
Department of Revenue
Office of Public Instruction
Department of Transportation
Office of the MT State Auditor
RM 2b – Unfoldered Document Returns
Fillable Word Form