Montana Secretary of State

How do I…

File Online

Quickly form a new business by logging in with ePass or create an ePass account, then select a new business application in the forms list at https://biz.sosmt.gov.

Annual Reports

To file an annual report with no changes:

  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. On the homepage click on Montana Business Search.
    • Search for a business by entering folder ID or business name into the search bar and click the search button.
  3. Click on the business name in search results and then click “File My Annual Report” on the right.
  4. Confirm there are no changes by clicking boxes next to the signature agreements and completing all other fields marked by a red *asterisk.
  5. Pay with credit/debit card or e-check.

To file an annual report with changes (EPASS):

  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” on the left and enter your username and password.
    • If you need to make an account, you can create one on the right-hand side.
  3. Once you log in with EPass, you will be signed into the online portal where you will search for the business for which you wish to file an annual report. (Search on the left).
    • You can search for the business by entering the folder ID or business name into the search bar and click the search button.
  4. Click on the business name in search results and then on the right-hand side “File Annual Report.”
  5. Follow through the steps, updating the information as you complete filing and completing all fields marked by a red *asterisk.
  6. Pay with credit/debit card or e-check
To Request Business Certificates or Certified Copies of Business Documents:
  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” on the left and enter your username and password.
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  3. Once you log in with EPass, you will be signed into the online portal where you will “search” for the business by name or folder ID.
  4. In search results, click on the business name to open the record.
  5. On the right, click on Request Information. On the Request Details page, select Certified Copies of Documents or the Business Certificate you would like to request.
    • For Certified Copies of Documents, when you click on the search button you can select all or one documents for $10.
  6. Pay with credit/debit card, or e-check when you submit your filings.
Obtain Business Principal Extract Report

This will return all principals related to a specific business

  1. Access our online portal here
  2. Search for and select your business name
  3. Click Request Information and follow the steps
  4. Submit payment
  5. Download your report
Obtain Principal Search Report

This will return specific principals associated to any business

  1. Access our online portal here
  2. Click on Forms
  3. Click on the Request Business Information tab
  4. Select Principal Search
  5. Enter the required principal information
  6. Submit payment
  7. Download your report
To Register a Business with the Secretary’s Office
  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” on the left and enter your username and password.
    • If you need to make an account, you can create one on the right-hand side.
  3. Once you log in with EPass, you will be signed into the online portal where you will file your business application by clicking on Register a Business or Forms on the left.
  4. Click the business structure you wish to register. Follow steps and complete all fields marked by a red *asterisk and complete payment for your submission to be sent for review.
    • Domestic on a form implies formation in Montana.
  5. Pay with credit/debit card or e-check when you submit your filings.
To Change Registered Agent/Office Address:
  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” on the left and enter your username and password.
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  3. Once you log in with EPass, you will be signed into the online portal where you will search for the business by name or folder ID. (Search on the left).
  4. In search results, click on the business name to open the record.
  5. In the slide out bar on the right, click on Filing Actions.
  6. Select Change of Registered Agent/Office and File Online.

To Change Principal Office Address:

  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” on the left and enter your username and password.
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  3. Once you log in with EPass, you will be signed into the online portal where you will “search” for the business by name or folder ID# (search on the left).
  4. In search results, click on the business name to open the record.
  5. In the slide out bar on the right, click on Filing Actions.
  6. Scroll down and select Principal Office Address Change and File Online.
To Reinstate a Business:
    1. Please visit sosmt.gov or use the web address: https://biz.sosmt.gov/
    2. Click the “Login” button in upper right corner. Click “Log in with EPass Montana.” (LEFT).
      • If you need to make an EPass, click “Create an Account” on the right-hand side.
    3. Once you log in with EPass, you will be signed into the online portal where you will “search” for the business name.
      • See the left navigation bar and click on “Search.”
      • Enter business name or Folder ID# and click the Search button.
    4. In search results, click on the business name to open the record.
    5. You will need to file each missing annual report. Click file annual report, follow steps, and complete payment for each year.
    6. After delinquent through current annual reports have been filed, click search on the left-hand menu, and you will be returned to the business record.
    7. Once all outstanding annual reports are filed, click on Filing Actions to find and file the
      • To reinstate you may need to obtain a Title 15 Reinstatement Certificate from the Department of Revenue. *See Documents page of reinstatement application for more information.
        1. The phone number for the Department of Revenue is (406) 444-6900, visit their website tap.dor.mt.gov (apply for tax certificate) or email [email protected]
        2. After you received the Title 15 Reinstatement Certificate, you will need to submit it with the reinstatement application.
    8. Pay with credit/debit card, or e-check when you submit your filings.
      • Reinstatement is $35 for a Domestic LLC, Reinstatement is $30 for a domestic Profit Corporation, Reinstatement of a Domestic nonprofit corporation is $10.
      • Delinquent reports are $35, current year annual reports are $20 if filed before April 15th.
Currently have a registered Assumed Business Name (ABN/DBA) – Change to an LLC

To change business structures from an Assumed Business Name to a Limited Liability Company, you can file a conversion to an LLC if the applicant on the registration is a partnership or an association.  If the ABN applicant is an (individual), you will need to cancel the ABN and re-register as an LLC to keep the exact same name, with corporate identifier (LLC behind the name).

To Cancel an ABN:
  1. Please visit sosmt.gov or use the web address: https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner.
  3. On the next screen, choose option on left to “Login with ePass Montana.”
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  4. Once you log in with EPass, then look at left navigation bar and click on “Search.”
  5. Enter business name or Folder ID# and then click the Search button.
  6. When the business name appears below in search results, click on the business name.
  7. From the right menu, click on the icon for Filing Actions and then Cancel an Assumed Business Name.
  8. The form will open and you will complete the application online.  Please read all the instructions and be sure to complete every form item that has a red *asterisk.  Click on the Question Mark icon to see more information about the fields on each page.
  9. Once you have completed the application online, click the “FILE ONLINE” button and make your payment with either a credit/debit card or an e-check.
    • Note, canceling an ABN only requires a filing fee if expedited filing is
  10. Once the application is approved, the system will send you an email.  The email will also give you instructions on how to login to your epass and download your confirmation documents.
    • Cancellation of the assumed business name will need to be completed before you can submit an LLC application with the same business name.
To Register a Limited Liability Company
  1. Visit sosmt.gov or use the web address: https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner.
  3. On the next screen, choose option on left to “Login with ePass Montana.”
  4. Once you log in with EPass, you will be signed into the online portal where you will file your business application for an LLC by clicking on Register a Business or Forms.
  5. Click Articles of Organization for Domestic Limited Liability Company. Follow steps and complete payment for your submission to be sent for review.
    • Domestic implies formation in Montana.
    • Bylaws and operating agreement are optional.
    • The registration of a domestic limited liability company is $70 and requires filing annual reports.
  6. Pay with credit/debit card, or e-check when you submit your filings.
AMEND AN EXISTING BUSINESS
  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner.
  3. On the next screen, choose option “Login with ePass Montana” (LEFT) and enter your username and password.
    • If you need to make an account, you can create one on the right-hand side.
  4. Once you log in with EPass, you will be signed into the online portal where you will “search” for the business using the business name or folder ID#.
    • Look at left navigation bar and click on “”
  5. Once your business name appears below the Search button, click on the business name.
  6. Then from the right menu, click on the icon for Filing Actions and then Amendment.
  7. The form will open and you will complete the application online.  Please read all the instructions and be sure to complete every form item that has a red *asterisk.  Click on the Question Mark icon to see more information about the fields on each page.
  8. Once you have completed the application online, click the “FILE ONLINE” button and make your payment with either a credit/debit card or an e-check.
  9. Once the application is approved, the system will send you an email.  That email will also give you instructions on how to login to your epass and download your confirmation documents.
To Cancel/Withdraw/Terminate a Business Registration
  1. Please visit sosmt.gov or use the web address: https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner.
  3. On the next screen, choose option “Login with ePass Montana” (LEFT).
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  4. Once you log in with EPass, you will be signed into the online portal where you will “search” for the business you wish to cancel/withdraw/terminate/dissolve.
  5. In search results, click on the business name to open the record.
  6. In the slide out panel on the right, select Filing Actions.
  7. From the Filing Actions, select Articles of Termination, Cancel an Assumed Business Name, Statement of Withdrawal, etc. *The language here will vary depending on how the business is registered/structured.
  8. Complete the form and pay with credit/debit card, or e-check when you submit your filings.
    • Articles of Termination is $15
    • Canceling an Assumed Business Name (ABN) only requires a filing fee if expedited filing selection is made.

Some filings will require a tax certificate from the Montana Department of Revenue.

To Renew a Mark:
  1. Please visit sosmt.gov or use the web address: https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” and enter your username and password (LEFT).
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  3. Once you log in with EPass, you will be signed into the online portal where you will “search” for the mark by name or folder ID#. The folder ID# should begin with letter T.
    • Be sure the top menu is highlighted as ‘Trademark’ (and not Business).
  4. In search results, click on the mark name to open the record.
  5. Click on Filing Actions on the right to find and file the mark renewal.
  6. Pay with credit/debit card, or e-check when you submit your filings.
To Register a Mark
  1. Please visit sosmt.gov or use the web address: https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” and enter your username and password (LEFT).
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  3. Once you’re logged in with EPass, you will be signed into the online portal where you will click Register a Trademark in the Trademark box on the left.
  4. Then select Registration of Mark (Trademark or Service Mark).
  5. Pay with credit or debit card, or e-check when you submit your filing.

Subscription Services

A subscription service provides access to information with automatic payment deduction from your payment account.

Trademark Copies:
A monthly download of trademark images on file with our office.

Active New Business Entity Report:
A monthly report of all new businesses registered from the previous month.

Homeowner & Condo Association Report:
A report of all homeowner and condo associations registered with our office.

Nonprofit Corporation Report:
A report of all domestic and foreign nonprofit corporations registered with our office.

UCC Bulk:
A data export of all UCC filings registered with our office with image extracts.  Include a full bulk download and daily exports.

Corporate Bulk:
A data export for various criteria for all of our business information registered with our office.

If you would like further assistance filing, or have questions, please call the Business Services Division at 406-444-3665 or email [email protected].

Privacy Preferences
When you visit our website, it may store information through your browser from specific services, usually in form of cookies. Here you can change your privacy preferences. Please note that blocking some types of cookies may impact your experience on our website and the services we offer.
X