Montana Secretary of State

How do I…

File Online

Quickly form a new business by logging in with ePass or create an ePass account, then select a new business application in the forms list at https://biz.sosmt.gov.

What is an “annual report?”
Annual reports are required for all limited liability companies (LLCs) and corporations (profit and nonprofit.) The annual report filed with the Secretary of State’s office keeps your registration up to date and lets us know you are still an active business in Montana. It is a renewal of your registration information, where you can update the business mailing address, registered agent, shares (if applicable,) and principals of record. It is not a tax or earnings report.

If your business information has not changed, file a “no change” annual report using these steps:

  1. Visit our online filing portal at biz.sosmt.gov
  2. “Search” for your business.
  3. Click on the business name in the results list.
  4. On the right-side panel, click the “File Annual Report” button.
  5. Review the information on the report.
  6. To sign, read and check each declaration box, and fill in all fields marked with a red asterisk. (You may need to scroll down to see all the fields.)
  7. Click “File Online” and make your payment by credit/debit card or e-check ($20 if filed by April 15th.)

If you need to update your business information, file your annual report using these steps:

  1. Visit our online filing portal at biz.sosmt.gov
  2. Click “Login with ePass” and sign into the site with your ePass Montana account. (If you can’t remember your ePass information, use the “Forgot Username or Password” link. If your account is expired or you don’t have an ePass account, click the “login” button, then “create an account.”)
  3. After you have signed in, “search” for your business.
  4. Click on the business name in the results list.
  5. On the right-side panel, click the “File Annual Report” button.
  6. Follow the steps, updating the report information as needed.
  7. To sign, read and check each declaration box, and fill in all fields marked with a red asterisk. (You may need to scroll down to see all the fields.)
  8. Click “File Online” and make your payment by credit/debit card or e-check ($20 if filed by April 15th.)
To Request Business Certificates or Certified Copies of Business Documents:
  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” on the left and enter your username and password.
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  3. Once you log in with EPass, you will be signed into the online portal where you will “search” for the business by name or folder ID.
  4. In search results, click on the business name to open the record.
  5. On the right, click on Request Information. On the Request Details page, select Certified Copies of Documents or the Business Certificate you would like to request.
    • For Certified Copies of Documents, when you click on the search button you can select all or one documents for $10.
  6. Pay with credit/debit card, or e-check when you submit your filings.
Obtain Business Principal Extract Report

This will return all principals related to a specific business

  1. Access our online portal here
  2. Search for and select your business name
  3. Click Request Information and follow the steps
  4. Submit payment
  5. Download your report
Obtain Principal Search Report

This will return specific principals associated to any business

  1. Access our online portal here
  2. Click on Forms
  3. Click on the Request Business Information tab
  4. Select Principal Search
  5. Enter the required principal information
  6. Submit payment
  7. Download your report
To Register a Business with the Secretary’s Office
  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” on the left and enter your username and password.
    • If you need to make an account, you can create one on the right-hand side.
  3. Once you log in with EPass, you will be signed into the online portal where you will file your business application by clicking on Register a Business or Forms on the left.
  4. Click the business structure you wish to register. Follow steps and complete all fields marked by a red *asterisk and complete payment for your submission to be sent for review.
    • Domestic on a form implies formation in Montana.
  5. Pay with credit/debit card or e-check when you submit your filings.
To Change Registered Agent/Office Address:
  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” on the left and enter your username and password.
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  3. Once you log in with EPass, you will be signed into the online portal where you will search for the business by name or folder ID. (Search on the left).
  4. In search results, click on the business name to open the record.
  5. In the slide out bar on the right, click on Filing Actions.
  6. Select Change of Registered Agent/Office and File Online.

To Change Principal Office Address:

  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” on the left and enter your username and password.
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  3. Once you log in with EPass, you will be signed into the online portal where you will “search” for the business by name or folder ID# (search on the left).
  4. In search results, click on the business name to open the record.
  5. In the slide out bar on the right, click on Filing Actions.
  6. Scroll down and select Principal Office Address Change and File Online.
To Reinstate a Business:

Most business registrations require a Title 15 Certificate from the MT Department of Revenue to reinstate. Request the certificate through their Transaction Portal. (A certificate is not required for single-member LLCs not taxed as corporations.)

Once you have your signed Title 15 certificate, please follow the steps below.  Note that you must file all missing annual reports AND a reinstatement application to return the registration to an active status.

File your annual reports

  1. Visit our online filing portal at biz.sosmt.gov
  2. Sign into the site with your ePass account.  (If you don’t have an account, click the login button, and you’ll see where you can create one.)
  3. Once you are signed in, search for the business registration using the “Search” in the left-side menu.
  4. Click on the business name in the results list, and you’ll see a panel on the right side of the screen.
  5. Click the “File Annual Report” button, follow the steps, and make your payment ($35) to file each missing annual report.

Complete your reinstatement

  1. When the annual reports are finished, click on the “Filing Actions” button, and choose the “Reinstatement” form.
  2. Complete the form, uploading your tax certificate on the documents page, if required.
  3. Submit the filing to our office for processing with its required fee. (Profit Corp – $30, LLC – $35, Nonprofit Corp – $10)
  4. Our office will review the filing, then once approved, your registration will be active again.  All filed documents and receipts can be obtained from your “Work Queue.”
Currently have a registered Assumed Business Name (ABN/DBA) – Change to an LLC

To change business structures from an Assumed Business Name to a Limited Liability Company, you can file a conversion to an LLC if the applicant on the registration is a partnership or an association.  If the ABN applicant is an (individual), you will need to cancel the ABN and re-register as an LLC to keep the exact same name, with corporate identifier (LLC behind the name).

To Cancel an ABN:
  1. Please visit sosmt.gov or use the web address: https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner.
  3. On the next screen, choose option on left to “Login with ePass Montana.”
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  4. Once you log in with EPass, then look at left navigation bar and click on “Search.”
  5. Enter business name or Folder ID# and then click the Search button.
  6. When the business name appears below in search results, click on the business name.
  7. From the right menu, click on the icon for Filing Actions and then Cancel an Assumed Business Name.
  8. The form will open and you will complete the application online.  Please read all the instructions and be sure to complete every form item that has a red *asterisk.  Click on the Question Mark icon to see more information about the fields on each page.
  9. Once you have completed the application online, click the “FILE ONLINE” button and make your payment with either a credit/debit card or an e-check.
    • Note, canceling an ABN only requires a filing fee if expedited filing is
  10. Once the application is approved, the system will send you an email.  The email will also give you instructions on how to login to your epass and download your confirmation documents.
    • Cancellation of the assumed business name will need to be completed before you can submit an LLC application with the same business name.
To Register a Limited Liability Company
  1. Visit sosmt.gov or use the web address: https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner.
  3. On the next screen, choose option on left to “Login with ePass Montana.”
  4. Once you log in with EPass, you will be signed into the online portal where you will file your business application for an LLC by clicking on Register a Business or Forms.
  5. Click Articles of Organization for Domestic Limited Liability Company. Follow steps and complete payment for your submission to be sent for review.
    • Domestic implies formation in Montana.
    • Bylaws and operating agreement are optional.
    • The registration of a domestic limited liability company is $70 and requires filing annual reports.
  6. Pay with credit/debit card, or e-check when you submit your filings.
AMEND AN EXISTING BUSINESS
  1. Please go online to sosmt.gov or use https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner.
  3. On the next screen, choose option “Login with ePass Montana” (LEFT) and enter your username and password.
    • If you need to make an account, you can create one on the right-hand side.
  4. Once you log in with EPass, you will be signed into the online portal where you will “search” for the business using the business name or folder ID#.
    • Look at left navigation bar and click on “”
  5. Once your business name appears below the Search button, click on the business name.
  6. Then from the right menu, click on the icon for Filing Actions and then Amendment.
  7. The form will open and you will complete the application online.  Please read all the instructions and be sure to complete every form item that has a red *asterisk.  Click on the Question Mark icon to see more information about the fields on each page.
  8. Once you have completed the application online, click the “FILE ONLINE” button and make your payment with either a credit/debit card or an e-check.
  9. Once the application is approved, the system will send you an email.  That email will also give you instructions on how to login to your epass and download your confirmation documents.
To Cancel/Withdraw/Terminate a Business Registration
  1. Please visit sosmt.gov or use the web address: https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner.
  3. On the next screen, choose option “Login with ePass Montana” (LEFT).
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  4. Once you log in with EPass, you will be signed into the online portal where you will “search” for the business you wish to cancel/withdraw/terminate/dissolve.
  5. In search results, click on the business name to open the record.
  6. In the slide out panel on the right, select Filing Actions.
  7. From the Filing Actions, select Articles of Termination, Cancel an Assumed Business Name, Statement of Withdrawal, etc. *The language here will vary depending on how the business is registered/structured.
  8. Complete the form and pay with credit/debit card, or e-check when you submit your filings.
    • Articles of Termination is $15
    • Canceling an Assumed Business Name (ABN) only requires a filing fee if expedited filing selection is made.

Some filings will require a tax certificate from the Montana Department of Revenue.

To Renew a Mark:
  1. Please visit sosmt.gov or use the web address: https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” and enter your username and password (LEFT).
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  3. Once you log in with EPass, you will be signed into the online portal where you will “search” for the mark by name or folder ID#. The folder ID# should begin with letter T.
    • Be sure the top menu is highlighted as ‘Trademark’ (and not Business).
  4. In search results, click on the mark name to open the record.
  5. Click on Filing Actions on the right to find and file the mark renewal.
  6. Pay with credit/debit card, or e-check when you submit your filings.
To Register a Mark
  1. Please visit sosmt.gov or use the web address: https://biz.sosmt.gov/
  2. Click the “Login” button in upper right corner and then “Log in with EPass Montana” and enter your username and password (LEFT).
    • If you need to make an EPass, click “Create an Account” on the right-hand side.
  3. Once you’re logged in with EPass, you will be signed into the online portal where you will click Register a Trademark in the Trademark box on the left.
  4. Then select Registration of Mark (Trademark or Service Mark).
  5. Pay with credit or debit card, or e-check when you submit your filing.

Subscription Services

A subscription service provides access to information with automatic payment deduction from your payment account.

Trademark Copies:
A monthly download of trademark images on file with our office.

Active New Business Entity Report:
A monthly report of all new businesses registered from the previous month.

Homeowner & Condo Association Report:
A report of all homeowner and condo associations registered with our office.

Nonprofit Corporation Report:
A report of all domestic and foreign nonprofit corporations registered with our office.

UCC Bulk:
A data export of all UCC filings registered with our office with image extracts.  Include a full bulk download and daily exports.

Corporate Bulk:
A data export for various criteria for all of our business information registered with our office.

If you would like further assistance filing, or have questions, please call the Business Services Division at 406-444-3665 or email [email protected].

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