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Certification & Notary Services

Secretary of state

Notary Services

The Notary & Certifications Division plays a very important role in our agency. We are the primary resource for commissioning, informing, and educating Montana’s notaries public and providing Apostille and Authentications services for those needing documents certified for use in foreign countries.

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2024 Montana Notary Conference

If you’ve never been to a Montana Notary conference, prepare to be blown away! You’ll learn things you didn’t know you didn’t know, meet people who are passionate about the notary profession, and leave with a new-found respect for the service you provide as a notary public.
Notary Services

Obtain or Renew Your Commission

To be eligible for a new or renewed commission, a qualified applicant must meet the education requirements and pass an examination as provided in 1-5-620, MCA, and may not have been disqualified as provided in 1-5-621, MCA. All applications must be submitted online.

Access Training Academy

Click the above to take training. The Notary & Certifications Division has approved several notary education courses that applicants can choose from to fulfill the education requirements. Short descriptions of the content, presentation style and the number of credit hours applicable to each course are provided to help you select the course or courses that offer the most relevant subject matter emphasis to each notary’s situation.

Renewing notaries must complete at least four hours of continuing education in the 12 months preceding application or two hours in each of the 3 years preceding renewal.

New notaries must complete their training within 12 months of the notary’s application submission.

Helpful Hint: You will receive a certificate of completion from the training provider for each course taken. Please save an electronic copy of the certificate; you will be required to download a copy of it when submitting your online application.

Access Montana Notary Exam

Click button above to access exam. All notaries – both new and renewing – are required to pass the Montana Notary Exam to prove their understanding of the duties and responsibilities of the office.
There is no additional cost for the examination.

There are 50 questions and you will have up to 60 minutes to complete the exam. You will have three attempts to achieve a passing score of 80%. If you are not successful after three attempts, you will be blocked for 3 months before you can try again. You must submit your application within 6 months of taking the examination.

Helpful Hint: You will need to submit a copy of the exam certificate with your online filing. Upon completing the exam, you can request that the exam certificate be emailed to you and then save it, or you can download a hard copy of the certificate and scan it before you begin the online application process.

Notary bonds are available from most Montana insurance agents, as well as through various online providers. The cost for these varies, but is usually about $50 – $70 for the four-year term of the commission.

When applying for your bond, you must use the name that you intend to use as your official notary name.  Please refer to page 5 of the Montana Notary Public Handbook for more information regarding your name and signature.  

Montana now requires all surety companies to use a standardized notary bond form that also includes the Statement and Oath of Office.  This form requires the applicant to sign twice – once as the “principal” of the bond, and the second time in front of another notary public when swearing to the Statement of Qualifications and taking the Oath of Office. Be sure to sign both times with the signature you will use when notarizing documents.

  1. Go to the Secretary Of State’s Online Notary Portal and login to your account. (If you don’t have an account, simply click the login button and you’ll see where you can create one. This is your user profile for the site.)
  2. Complete the online process for a new commission or a renewal of your existing commission. 
    • You will need to upload your training and exam certificates, bond, and possibly other supporting documents.  Before beginning the online process, save PDFs of these documents for easy access.
    • The name on your application must exactly match the name on your bond.
    • If you check “Yes” for any question regarding your background information other than the one about having been previously commissioned as a Montana Notary Public, you must submit explanatory documentation with your application.
    • Have your payment information ready.  The $25 filing fee can be paid online by credit/debit card or eCheck. State of Montana employees may use Procards or Inter-unit Journals (IUJs).

The system will not allow you to submit the application if any information is missing.  You will be able to track the process of your application by logging in and checking your “Notary Work Queue.”  You will receive an email notifying you when your application has been approved.

  1. Once you receive the email notifying you that your commission has been approved, log into the portal to download your new Commission Certificate.  Then you can obtain your notary seal/stamp and your notary journal.  You may obtain your seal/stamp from most stationery, stamp, or office supply stores. Keep in mind, however, your seal/stamp must meet specific requirements. The Secretary of State has compiled a list of Recommended Vendors who have agreed to provide only the prescribed types of stamps to Montana notaries. You may use either a tamper-proof paper or a tamper-evident electronic journal, or both. The Secretary of State has not defined a specific format for the notary journal, so you may choose a design that fits your particular needs. There are several designs on the market; most of them include spaces for the information required by Montana law. You may use either a tamper-proof paper or a tamper-evident electronic journal, or both.

     

Notarizing Motor Vehicle Titles

Special information and forms for Montana motor vehicle notarizations. Loose Certificate for Titles, Statement of Fact (MV100), and more.

406 Notary Academy

This is the place to find Montana-approved notary education courses for new and renewing notary applicants. Check out the options available for comprehensive and targeted courses that prepare you to be the smartest notary in the 406. Visit the 406 Academy page.