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Secretary of state

Records &
Information Management

The Records and Information Management Division is responsible for storing, accessing, microfilming, scanning, preserving, and disposing of public documents generated by state and local governments. This management of essential information helps to ensure continuity and accountability in government.

Local Forms

Local Record Forms and Retention Schedules

State Forms

State Records Forms and Retention Schedules

Local
Government

State Records
Committee

Gains
From RIM

Electronic
Records

Retention
Schedules

Records
Recovery

Managing
Public Records

Storage
Capacity

Dispose
of Records

RIM Basic
Training

Public
Record Laws

Email
Retention Guide

RIM Services

Important Information

Next State Records Committee Meeting:
June 26, 2024

The Records and Information Management Division plays a vital role in preserving essential information and helping to ensure continuity and accountability in government. In addition to being responsible for storing, preserving and disposing of public documents generated by state and local governments, the division maintains the State Records Center. State law requires state and local governments to preserve public documents according to official retention schedules. Each agency is responsible for notifying the records center when documents are eligible for disposal. A State Records Committee and a Local Government Records Committee must approve all disposal requests.

State Records Committee

What is RIM?

Privacy Versus the Right to Know

Local Government Records Committee

State Records Committee Meeting Minutes

RIM Services

Contact Info

Physical Address:
Records and Information Management
1301 E 6th Ave. Room 260

Mailing Address: 
Records and Information Management
P.O. Box 202801
Helena, MT 59620-2801

Phone Numbers:
(406) 444-2034 – Main Office
(406) 444-9002 – Fax

Email:
[email protected]