The failure to implement a program for tracking and organizing the mountains of content, in all forms, that an agency produces puts them at risk of suffering, at best, massive inefficiencies, and, at worst, data breaches and punishment for data protection non-compliance. To avoid such an unenviable fate, agencies are required by Montana law to deploy a robust records management system and see to it that entire content life cycles are governed.
Benefits and Return on Investment:
A systematic records management program adds value to the daily functions of staff.
Benefits
- Apply inventory and retention schedules to all records, in all locations, at all times.
- Lower storage and maintenance costs with conscientious effort.
- Preserve and protect long-term, permanent and essential records.
Return on Investment
- Increased effectiveness to/for management, legal counsel, auditors, public and users.
- Measurable increases in staff productivity.
- Substantial reductions in data and record volume.
- Record identification (essential, private, permanent, etc.).
- Higher quality and faster service to customers.
- Statutory and Administrative Rule compliance.
- Improved “bottom line”.