Changing and Updating Your Information

NEW!  MAKE CHANGES TO YOUR NOTARY COMMISSION ONLINE

Beginning December 19, 2020 Montana notaries will be able to make changes to their commission and update their contact information using the Secretary of State’s Online Portal.

NAME CHANGE

• When you have a name change, you will have to upload a rider or other document issued by your bonding company showing the change of name on your bond.
• Sign the rider with your new signature, so we have that on file for verification purposes.
• When your filing has been reviewed and approved, you will receive an email alerting you to login to your account to download the certificate.
• Once you have your Amended Certificate of Commission, you will have to purchase a new stamp with your new name on it – you cannot alter the name on your current stamp.

OTHER CHANGES

• Montana notaries public are required by Rule to notify the secretary of state within thirty days of any changes to the information on file with the office.  All of these changes must be made through the Online Notary Portal
  • Physical residential address*
  • Mailing address
  • Personal or work e-mail address
  • Personal telephone number
  • Alternate phone number or contact person (for self-employed, unemployed, or retired notaries)
  • Employer’s name, address, and telephone number
  • Beginning, ending or changing providers of electronic notarization system or communications technology
• * If you change your city of residence, we will issue an Amended Certificate once the change has been reviewed and approved.
  • You will receive an email alerting you to login to your account to download the certificate.
  • You will have to purchase a new stamp with your new city on it – you cannot alter the city on your current stamp.

ELIGIBILITY STATUS

• Residency – If you move out of the state or no longer have a place of business or practice in Montana, you are no longer eligible to hold a Montana notary commission.
  • You must submit your resignation online to notify us of this status change
• Criminal Conviction/ Administrative Action – If you have been found guilty or entered a plea of no contest to a felony or crime involving fraud, dishonesty, or deceit, or found to have acted fraudulently, dishonestly, or deceitfully in any administrative procedure, you are no longer eligible to hold a Montana notary commission.
  • You or your legal representative must login to your account to update your record within thirty days of the conviction or plea.
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RESIGNATION

You must notify the Secretary of State using the Online Resignation if you wish to resign an active commission prior to the expiration date, or if you do not intend to renew your commission.