Agencies of state government should refer to the General Records Retention Schedules or to their agency-specific Records Retention Schedule (RM3) to determine how long to keep specific public records and how to securely dispose of them. If your agency must meet federal retention requirements, the longer of the two retention periods applies.
If you are uncertain which schedule to refer to for a specific type of document, refer first to the General Records Retention Schedule Index.
While some records are kept on a calendar basis, most state government records are maintained by fiscal year (July 1 to June 30). For example, a record created in FY 2006 that has a retention period of four years could be disposed of at the end of FY 2010, or June 30, 2010.
| Schedule # | Schedule Name |
|---|---|
| Index of General Records Retention Schedules | |
| GS1 | SABHRS Financials – updated Jan 2016 |
| GS2 | General Financial Records – updated Jan 2016 |
| GS3 | Administrative and Legal Records – updated Jan 2016 |
| GS4 | Purchasing and Procurement Records – updated Jan 2016 |
| GS5 | Payroll and Personnel Records – updated July 2019 |
| GS6 | Technology Services Records – updated Jan 2016 |
| GS7 | Records Management – updated Jan 2016 |
| GS8 | Licensing – updated Jan 2016 |
| GS9 | Non-record Material – updated Jan 2016 |