Montana Secretary of State
Main: (406) 444-2034
Business Services: (406) 444-3665

Notarial Seal/Stamp

It is the responsibility of the notary to obtain and keep an official seal/stamp upon receiving a new or subsequent commission. The Secretary of State does not provide the seal/stamp. Seal/Stamps may be purchased from most stationery, stamp, or office supply stores. It is the notary’s responsibility to ensure that the seal/stamp is correct and complies with the requirements described below. Do not expect that the retailer or manufacturer knows the requirements. Provide this page to the vendor if there are any questions.

The Secretary of State has compiled a list of Recommended Vendors who have agreed to provide only the prescribed types of stamps to Montana notaries.

As of October 1, 2013, all Montana notaries are required to have an ink stamp unit, rectangular in shape and approximately 1” x 2 ½” in size, that contains a seal (as described below) and the additional statutorily mandated information: the notary’s printed name; the title, “Notary Public for the State of Montana”; the words, “Residing at” with the name of the city or town where the notary lives; and the notary’s commission expiration date, shown as Month/Day/Four Digit Year. The stamp may be either blue or black ink only.

The following is an illustration of the combination seal/stamp unit that is now mandated for Montana notaries:


  • All information as shown above must be included. The commission expiration date must be complete. It is not acceptable to “fill in” the year.
  • If any of the information contained in the seal/stamp changes during the notary’s term of office, the stamp must be replaced. Handwritten corrections are not allowed.
  • The rectangular border is a REQUIRED part of the seal/stamp.
  • Notaries must purchase a new seal/stamp for each term of office.
  • When the seal/stamp is used, the information does not need to be entered by hand again on a notarial block.

Recommended Vendor List

*Vendors on this list are recommended, but are not required. It is up to the notary to ensure his or her seal/stamp complies with the prescribed format above.

The Rubber Stamp Shop
2822 3rd Ave N B-14
Billings, MT 59101
(406) 248-1313
(800) 962-0721Personalize It
601 W Mendenhall
Bozeman, MT 59715
(406) 586-4220Notary Public Underwriters
PO Box 7457
Tallahassee, FL 32314
(888) 826-9271Notary Law Institute
PO Box 1932
Orem, UT 84059
(800)722-8708Notary Rotary
500 New York Ave
Des Moines, IA 50313
(877) 349-6588Notary Public Association
PO Box 1101
Crystal Lake, IL 60039-1101
(815) 455-4247Gull Printing & Signs
213 Main Street
Polson, MT 59860
(406) 883-4345Acorn Sales
1506 Tomlynn St
Richmond, VA 23230
(804) 359-0505Helena Stamp Works
637 Helena Ave
Helena, MT 59601
(406) 442-7171
[email protected]

Helena Ink & Toner
1827 11th Ave
Helena, MT 59601
(406) 442-1212

Great Northern Printing & Sign Co
65 8th Ave WN
Kalispell MT 59901
(406) 752-8720

National Notary Association
9350 De Soto Ave
Chatsworth, CA 91311
(818) 739-4000Missoula’s Office City
115 W Broadway
Missoula, MT 59802
(406) 543-7171American Society of Notaries
PO Box 5707
Tallahassee, FL 32314
(850) 671-5164Successful Signs & Awards
1200 Windmill Dr
Columbia Falls, MT 59912
(406) 892-5351Professional Impressions
1104 West Main Street
Hamilton, MT 59840
(406) 363-0505Western Awards & Engraving Co.
670 King Park Drive Stes 5 & 6
Billings, MT 59102
(406) 656-7204Notary
P.O. Box 445
Butler, WI 53007-0445
(800) 935-6443Pickwick’s Office Works, Inc
601 9th St. S
Great Falls, MT 59405
(406) 727-9465Corp-Kit Northwest
468 Ash Road Unit F
Kalispell, MT 59901
(406) 755-0446
[email protected]

LMI Notary Service
208 James St Ste B
Seattle, WA 98104
(808) 886-5299

Engraveables Custom Laser
819 16th St W
Billings, MT 59102
(406) 245-1681
[email protected]

The Pyramid Printing
1118 W Central Ave
Missoula, MT 59801
(406) 728-1503Empowered Notary
3033 Layla St
Tallahassee, FL 32303
(850) 818-9548Notary.Net
311 Starling Ln
Franklin, TN 37064
(888) 263-1977Montana Notary Discount Assoc.
550 Hulet Dr. Ste. 105
Bloomfield Hills, MI 48302
(248) 332-1800
(800) 366-8279Greenfield Printers
212 South Montana Street
Butte, MT 59701
(406) 723-4736DRS Imaging
PO Box 3072
Missoula, MT 59806
(406) 721-5444Bozeman Trophy
426 N. 7th Ave
Bozeman, MT 59715
(406) 587-0015Office Solutions & Services
1020 North Ave W
Missoula, MT 59801
(406) 541-2020American Association of Notaries
PO Box 630884
Houston, TX 77263
(713) 644-2299

Graphic Imprints Awards
120 N 18th St
Billings, MT 59101
(406) 252-0444
[email protected]

Don’t see your business listed here? Become a Recommended Vendor of notary stamps.