NAVIGATION
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The Local Government Records Committee (LGRC), has established records retention schedules for local government units. If you have questions or comments about the schedules, procedures or want to request a change to a retention schedule, please contact them:
Local Government Records Committee
Local Government Services Bureau
P.O. Box 200547
Helena MT 59620-0547
[email protected]
If you are needing to dispose of your records, please fill out the Disposal Form – RM60 (see Instructions) and email/mail to the subcommittee.
If you are needing to dispose of your records, but do not need permission from the Local Government Records Committee you may use this Disposal Form – RM88 (see Instructions) for internal purposes and be sure to retain for 30 years.
| Local Government Retention Schedules | Revision Date | |
|---|---|---|
| 1 | General (i.e. correspondence) | August 2017 |
| 7 | School District | August 2015 |
| 8 | Municipal | June 2023 |
| 8A | Municipal | June 2023 |
| 29 | Public Works | June 2017 |
| 30 | Email Managed Under a Capstone Approach | May 2017 |
| 31 | Airport Records Schedule | April 2018 |
| County | Revision Date | |
| 2 | Clerk and Recorder | April 2017 |
| 3 | Elections | May 2019 |
| 4 | Treasurer | April 2017 |
| 5 | Accounting and Financial | January 2021 |
| 6 | Motor-vehicle | April 2017 |
| 9 | Conservation District | September 2020 |
| 11 | Appraisal and Assessment | April 2017 |
| 13 | Coroner/Medical Examiner | November 2017 |
| 14 | Sheriff | November 2011 |
| 14A | Sheriff Local Detention Center/Jail | 1999 |
| 17 | 9-1-1 PSAP | September 2016 |
| 18 | Weed Department | September 2016 |
| 19 | County School Superintendents | October 2009 |
| 20 | County Museums | October 2009 |
| 21 | County Planning | April 2017 |
| 23 | County Sanitation | April 2017 |
| 24 | Human Resources | November 2013 |
| 27 | Office of Emergency Management | October 2015 |
| 28 | County Fairgrounds | April 2017 |
| Court | Revision Date | |
| 10 | Courts of Limited Jurisdiction | September 2018 |
| 12 | Clerk of District Court | October 2015 |
| 16 | County Attorney | April 2007 |
| Insurance Authority | Revision Date | |
| 15 | Insurance Authority | May 2014 |
| 15A | Insurance Authority – Claims | May 2014 |